Policy and Analysis, Purchasing, Subcontract Management
4 Year Degree
Under limited direction, perform difficult and complex technical duties related to the purchasing of services, supplies, and equipment in accordance with established policies and regulations. Works under the general supervision and the technical direction of the Purchasing Manager. Functional responsibilities include; procuring supplies or services through use of negotiation techniques, reviewing requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents, evaluating bids or proposals for compliance with FAR, NASA regulations, and the TRAX Purchasing Manual. Where applicable, establish and maintain ISO 9001 requirements. Procurement obligation authority limited to $100,000
DUTIES AND RESPONSIBILITIES:
Procures required materials and services inclusive of a variety of highly specialized electronic components and supplies, obtaining the quantity, quality, and prices that are most favorable to GSFC. Contract types include Firm Fixed Price, Time and Material, Labor Hour, and Cost Reimbursable
Solicits quotations from vendors, using catalogs, price lists, direct telephone contacts and written data, to ensure that the offer meets specifications and is favorably priced.
Initiates bid/quote process for services, supplies and equipment; consults with users and outside consultants to develop specifications; prepares bid documents and oversees the bid process; performs bid analysis and makes recommendations regarding purchases
Develops and maintains complete documentation for all purchases.
Coordinates procurements with other staff members. Works with the Accounting Department to follow-up on vendor actions through delivery.
Obtains written sole source justification from the requestor, as required.
Complies with the procedures in the TRAX Purchasing Manual, Federal Acquisition Regulations (FAR), Uniform Commercial Code (UCC) and contracting principles; laws, regulations, policies and procedures governing contractor acquisition for a federal agency.
Provides guidance relating to policies, priorities and procedures to lower level buyers and vendors when requested.
Completes actions independently and makes recommendations based on nature of assignment, experience and judgment. Keeps the Purchasing Manager apprised of all actions and workload.
Practices personal integrity and fairness with suppliers at all times.
Reviews inventory records to identify purchase orders that should be closed based on receiving paperwork and updates current status in AMMS.
Performs clerical and other tasks required to maintain the purchase order files in proper order
Contacts vendors to obtain information on the status of open purchase orders and advise Material Coordinators of latest status.
Coordinates with vendors and Receiving, Inventory Management, Procurement, Accounting and Physical Distribution personnel, as required, to resolve shipment/receiving discrepancies.
Provides general procurement assistance to Inventory Managers, Warehouse personnel, and Receiving Inspectors at Greenbelt and Wallops Flight Facility.
Initiates changes to purchase orders, and submits them for approval to the Purchasing Manager.
Performs other duties as assigned.
Intermediate or advanced skills in Excel are required. Strong written and verbal communication skills are required.
Five years procurement/acquisition/contracting experience with a firm/agency involved with purchases/contracting for government agencies. Advanced knowledge of the Federal Acquisition Regulation (FAR), Uniform Commercial Code (UCC) and a working knowledge of contracting principles, laws regulations, policies and procedures governing federal commercial acquisition. Experience with Cost Reimbursable, Time and Material, Labor Hours, and Firm Fixed Price type procurements. Experience with Cost and Price analysis, negotiation and purchases that are awarded on a competitive or noncompetitive basis. Experienced in purchasing in a Certified Purchasing System (CPS) environment. Experience with computers and working with large ERP supply and accounting systems.
Bachelor Degree in business management, economics, accounting, finance, or other business related field is required. Certified Purchasing Manager (CPM) certification desired.
About TRAX International
Through direct contract support and interagency agreements, TRAX provides procurement, inventory management, and accounting for stock warehousing, JIT direct deliveries, and direct turnover of specialized materials including space flight-qualified hardware.
Underlying these supply operations is a support infrastructure of requisition processing, inventory management, commodity control, acquisition, research and cataloging, receiving, delivery, and warehousing.
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