Our team is what makes Octo great. At Octo you'll work beside some of the smartest and most accomplished staff you'll find in your career. Octo offers fantastic benefits and an amazing workplace culture where you will feel valued while you perform mission critical work for our government. Voted one of the region’s best places to work multiple times, Octo is an employer of choice!
We have an immediate need for a Contracts Manager. The Contracts Manager is responsible for a broad range of cradle to grave contractual actions across Octo’s business units (BUs), with a team approach to supporting all of Octo’s contract, subcontract, pre-award, and other related activities. CM will delegate workload and manage the day-to-day actions within their BUs of the department as well as escalating to leadership as appropriate.
An understanding of the compliance requirements of existing contract vehicles is essential for successful management of several GWAC, IDIQ, and GSA Schedules. Duties will include participation in proposal preparation, coordination of pre-award contractual documentation (such as teaming and non-disclosure agreements), issuing subcontractor RFPs, executing small business compliance requirements, working with executive management, Business Development, Proposal Manager, Pricing, Accounting, Contracts Specialist/Administrator, Contracts VP, and client facing company VPs, Directors and PMs on contractual activities including both pre-award and post-award activities.
Review request for proposals and work with the Business Development and Proposal team to coordinate input into a compliant business book. Attend bid decision, kick-off and other proposal related meetings
Ensure the company is compliant and meets contracts terms and conditions with our clients
Work with Contracts VP to create formal processes and checklists; follow established processes and procedures to enable effective and efficient customer deliverables and results within defined SLAs
Analyzes significant/complex/unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies, and business unit procedure
May assist in new business pursuit and associated contract strategy
Provide supervision and mentorship to contracts administrator(s)
Review award documents for concurrence against proposal submission
Ensure the master original paper and electronic files are maintained by contract administrator
Lead internal project activities, such as audits, establishing a procurement system, updating process and procedures, and other special projects
Lead negotiations of partner Agreements (Subcontractor RFP packages, TAs, NDAs, Subcontracts, etc.)
Lead and manage audit activities, such as GSA CAV, Small Business, Incurred Cost and Procurement
Provide daily updates to internal team Tracker and Master Contracts List (Microsoft Access)
Set-up and maintain contractual data in accounting system (CLINs, labor categories, rates, value, funding)
Ability to fully comprehend and relay contractual requirements to a broad audience; provide contracts summary and lead internal contract kick-off meeting
Work closely with PM and monitor requirements and constraints; provide business advice and guidance based on risk assessment.
Requirements & Skills:
1-3+ years of experience fully managing (including leading negotiations) of all contract types and agreements (TAs, NDAs, Subcontracts)
3-5+ years contracting experience (to include but not limited to, review of RFPs for compliance matrix, business book or technical writing, subcontractor negotiations, contract set-up in accounting systems, issue resolution of contract management execution, audit preparation, and close-out).
3+ years of experience managing government contracts, such as GSA schedules and all contract types a plus
Familiarity and firm understanding of the FAR, to include implications of flowdown clauses during proposal submission process
Customer service oriented
Excellent oral and written communication skills; build trusted partnership with internal and external customers
Excellent attention to detail, time management, scheduling, and organizational skills
Ability to provide training and presentations
Proficient in Microsoft Office, including Excel, PowerPoint, Access, SharePoint and Word
Ability to work in an extremely fast-paced, dynamic environment
Flexible and adaptable to changing environment
Ability to interface with all levels of management
Ability to work well independently or in a team setting
Experience with Small Business graduation, M&A, and/or contract novation a plus
Accounting system experience a plus
Experience with pricing a plus
Supervisory experience a plus
CFCM, CPCM, PMP, Lean Six Sigma or other applicable certifications a plus
Additional Salary Information: Full benefits: health, dental, vision, 401K, $7,500 in tuition reimbursement
About Octo Consulting
At Octo, the difference is clear. It's in our DNA. We're a want-it-more, obsessed-with-client-success consulting firm. We're hungry for results and stop and nothing to deliver on every engagement.We founded Octo Consulting Group in 2006 as a fresh alternative to the traditional consulting choices. We all have backgrounds from big firms and big schools. Today, we're all at Octo because we believe in creating the biggest impact.We deliver the results IT leaders in Government and Business need to improve performance and accomplish their missions. Through our approach to client engagements, Octo offers world-class analysis, relevant insights, and intelligent solutions that consistently produce practical, measurable outcomes. In the end, isn't that what matters most?