The Procurement and Property Management Division has an opening for a Contracts Adminstrator (A-9) or Sr Contracts Specialsit (A-8)** with exprience in Construction. Pursuant to the provisions outlined in the DOE prime contract as well as internal Procurement Operations Manual and Standard Work Instructions and under minimal supervision, the incumbent will be responsible for the procurement of a variety of construction services through various contract types in a high volume environment. The incumbent will also be responsible for contract administration functions including monitoring of progress and milestones, receipt of deliverables and invoice approval in coordination with the contract administrative representative and the contractors. Responsibilities shall also include identification and tracking of customer supplied or purchased property and maintenance throughout the life of the procurement/requirement.
**SPECIAL NOTE: Appointment level will be commensurate with experience and qualifications.**
Essential Duties and Responsibilities:
Conferring with end-users on the products or services needed and related issues
Setting up RFPs and RFQs in compliance with existing standard operating procedures and governmental (DOE) regulations
Review and assist in the preparation of Statements of Work and Specification documents
Negotiating the terms and conditions of the purchase; Negotiating final prices with suppliers; Securing approval of the final purchase as required; Approving purchases within established signature authority
Ensuring that all purchases are in compliance with existing laws, such as the Service Contract Act and the Buy American Act
Reviewing and approving invoices over $250k as per existing purchase orders or contracts; close out contracts by verifying the receipt and placement of the purchased goods or services and the receipt of payment with various members of the procurement team
Performs other duties as assigned
Required Knowledge, Skills, and Abilities:
A bachelor’s degree in a business or engineering discipline
A minimum of ten (10) years, full-time, contemporary, directly related experience
The successful candidate must possess a demonstrated ability to deal with project deadlines and risk significant procurements
Thorough knowledge of the Federal Acquisition Regulations (FAR)
Familiarity with the Service Act, Davis Bacon Act, EEO Compliance, Advance Notifications, and Justifications for Non Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Data as well as standard and specialized terms and condition.
Candidate must be well versed and have an in-depth understanding of all principles of the procurement process in a government environment from inception of a requirement to the close out of the file, including but not limited to:
creation of the solicitation (RFQ/RFP)
proposal evaluations and recommendations
cost and price justification/analysis, negotiations, drafting of contracts, and modifications/amendments along with written documented recommendation for award
evaluating prospective Offeror quotes, bids and proposals
Candidate must be self-motivated, resourceful and organized, taking ownership of all assigned work
Must be able to work within a scientific facility under stringent timelines to meet the laboratories needs
Must be proficient in Microsoft Office Word, Excel and Powerpoint
Preferred Knowledge, Skills, and Abilities:
Working knowledge of PeopleSoft
Master’s degree in business
Certified Procurement Professional (CPP) or similar certification in government procurement practices
Teaming with legal counsel, project managers, engineers , cost estimators and quality assurance personnel in a scientific or high tech environment is preferred
Environmental, Health & Safety Requirements:
Ability to communcate verbally and hear and understand speech.
Ability to operate a computer keyboard
Will require occasional travel in support of Procurement activities and small business activities.
Internal Number: 1424
About Brookhaven National Laboratory
Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.