SUMMARY: AC Transit is currently recruiting for the position of Contracts Specialist. Under general supervision, this position performs and implements the District's external contracting processes and ensures that the agency contract goals are successfully met.
This is an excellent opportunity to work in Contract Services at one of the largest bus agencies in California. In addition to working with some of the best in the business, AC Transit also has an outstanding benefits package that includes pension, medical, dental and vision coverage, flexible spending and a 457 savings plan.
Prepares Requests for Proposal (RFPs) for the District according to procedures mandated by the District, the Federal Transit Administration (FTA), or other agencies; coordinates the internal review process for the routing and approval of RFPs and contracts; and monitors and implements proposed contract amendments.
Performs internal liaison work within the District to obtain detailed information on contract and supply needs; coordinates with District staff members on related matters; attends Board of Directors and interagency meetings as necessary.
Attends pre-proposal conferences with District staff as needed; explains the District's contract award procedures and guidelines; and assists in meetings with vendors and their representatives.
Prepares weekly, quarterly, and biannual activity reports; monitors management information systems reports to ensure contract compliance; and approves invoices for professional services prior to payment.
Prepares various reports and correspondence including mandated reports and filings.
Prepares draft General Manager Memoranda requesting approval to issue RFPs, or award of contracts.
Maintains contact information and original files in Procurement department; and distributes appropriate copies within the department, and throughout the District, as appropriate.
Performs related duties as required.
MINIMUM QUALIFICATIONS: Experience: Two (2) years of progressively responsible experience in contract administration.
Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, or a related field.
Ability To: Operate a variety of office machines and computer equipment and use applicable computer software required by the Procurement department; collect, analyze, and present data in a clear and concise manner, including statistical and cost analysis; work independently and exercise sound judgment and discretion; interpret federal and District procurement guidelines for specific projects; and establish and maintain effective-working relationships with those contracted in the course of work.
Desirable Qualifications: Experience with public sector procurement and contracts is highly desirable. Ability to present solutions for challenging scenarios for departments, management and units. Ability to take full ownership and responsibility of the procurement and contracts process. Strong work ethic and great customer-oriented attitude in a fast paced environment.
Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a computer, keyboard, and other peripheral equipment.
ADDITIONAL INFORMATION: THIS POSITION IS A UNION POSITION, REPRESENTED BY AFSCME The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.
Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.
ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.
The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.