We are seeking a highly-motivated individual with strong organizational, communication, and administrative skills to join our team. Specific responsibilities will include interpreting contract clauses, creating and negotiating subcontracts and consulting agreements, updating contracts databases, and ensuring compliance.
The successful candidate will work closely with internal and Government customers, coordinate the submission of various federal forms, and assist in preparing reports and providing updates on contract status.
Cradle-to-grave contract administration
Negotiate subcontract awards to ensure agreement aligns with the requirements of the prime contract
Perform real-time, accurate maintenance of the Charles River Analytics’ contract management system (SalesForce)
Perform contract administration functions for all contract types (e.g. CPFF, T&M, and FFP) including uploading and tracking of deliverables and preparing invoices
Interact daily with Program Managers, Finance and Proposal teams in executing and administering contracts for multiple complex DoD programs
Create necessary subcontracts and consultant agreements that are compliant with Government flow down clauses and internal company policies
Follow-up on accounts receivables and review/correct invoice errors
Identify contract changes and other issues and bring them to the attention of Manager
Participate in program reviews, proposal strategy meetings, post-award kick off meetings and contract set-up meetings
Provide any additional administrative support to the Director of Contracts
2-5 years’ experience in a customer service-oriented, deadline-driven, high activity environment
Cost principles knowledge
Candidate shall be a motivated, resourceful self-starter, with an ability to work independently
Proven ability to organize, prioritize, and perform multiple tasks with shifting deadlines and priorities. Candidates must be highly detail-oriented and organized.
Demonstrated experience in timely communication and responsiveness to internal and external customer requests
Proven verbal and written English communication skills, with perfect spelling and grammar. Advanced editing and proofreading skills. Must create professional and presentable work for interactions with both internal and external customers.
Exceptional interpersonal/customer service skills. Diplomacy and tact. Positive “can-do” attitude during times of pressure and stress.
Demonstrated business acumen and comfort in dealing with upper management
MS Office proficiency, especially Word and Excel, is required
Nice to Have:
Experience with Research and Development contracts
Cost principles knowledge, specifically experience with weighted guidelines
Experience working directly with external customers
Charles River Analytics offers competitive compensation plus bonus with an attractive benefits package including: up to 90% employer-paid medical and 100% employer-paid dental, vision, life and disability insurance, profit sharing, paid maternity/paternity leave, tuition reimbursement, monthly gym allowance, free parking, generous paid time off, and a casual environment. We are also accessible by public transportation.
Charles River Analytics is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, sexual orientation, military service, veteran status, age, ancestry, genetic information, gender identity and expression or disability.
Charles River Analytics is an Affirmative Action Employer and complies with the Americans with Disabilities Act Amendment Act (ADAAA). If you have a disability and would like to request an accommodation in order to apply for a position at Charles River Analytics, please indicate so on your application.
About Charles River Analytics
Since 1983, Charles River Analytics has been applying computational intelligence technologies to develop mission-relevant tools and solutions to transform our customers' data into knowledge that drives accurate assessment and robust decision-making. Charles River continues to grow its technology, customer base, and strategic alliances through research and development programs for the DoD and the Intelligence Community, addressing a broad spectrum of mission areas and functional domains, including: sensor and image processing, situation assessment and decision aiding, human systems integration, and cyber analytics. These efforts have resulted in a series of successful products that support continued growth in our core R&D contracting business, as well as the commercial sector. Charles River became an employee-owned company in 2012, to set the stage for the next-generation of innovation, service, and growth.