The Construction Contracting Supervisor oversees construction, services and purchase order procurement, and contractual agreements for Jefferson Science Associates LLC (JSA), the Management and Operations contractor for the Thomas Jefferson National Accelerator Facility (TJNAF). TJNAF is a world-leading nuclear physics research center sponsored by the U.S. Department of Energy (DOE) with an annual operating budget in excess of $100M and 740 employees working on a modern 160 acre research campus in Newport News, Virginia.
The Construction Contracting Supervisor, a leadership position reporting to the Procurement Services Manager in the Business & Finance Division, is responsible for supervising and leading a team of procurement administrator’s planning and administration of procurement of construction, services, and materials in support of the Lab’s mission.
Construction Contracting Group Manager is authorized to the level of delegated authority to financially obligate the JSA to acquire products and services. Working in a team environment, Construction Contracting Supervisor will learn and utilize innovative business practices to streamline the acquisition process and maximize resources. Construction Contracting Officer will also negotiate and manage a wide variety of unique and complex contract types, such as fixed-price and cost-reimbursement contracts, and Strategic Partnership Projects to obtain the best value on behalf of JSA.
Procures general services, supplies, equipment, and construction services using simplified purchase procedures in support of Lab and Project requirements.
Performs procurement planning, solicitation and evaluation of bids, quotes, and proposals, including use of an automated procurement processing system as appropriate.
Obtains oral and written bids, proposals or quotations from vendors. Compares costs with the specification or scope of work and makes a determination to place orders or agreements.
Conduct pre-bid or pre-proposal conferences and bid openings. Facilitate and lead Source Selection Committees.
Advises user departments and staff on various procurement methods and alternate products, recommends substitutes as appropriate.
Prepares Purchase Order documents through a computerized system and formal contract agreement files.
Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies and procedures. Analyze vendor performance and determine acceptable standards.
Reviews change order requests and make recommendations; assists in performing cost/price analysis of bids and proposals.
Maintains purchase order and contract files in compliance with federal, state, and local rules and regulations and District policy.
Writes memoranda, correspondence and reports relating to processing and execution of contracts or as otherwise requested; answers contract related questions from vendors and/or District staff.
Identify prospective proposers and bidders. Develop new sources of supply and service. Participate in vendor outreach functions to encourage vendor participation.
Negotiate and place annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.
Negotiate contract terms and conditions, including leading negotiation teams as needed seeking to achieve outcome that is best cost/business interest for JSA.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.
Conducts research, evaluates findings and makes independent decisions on procurement matters.
Bachelor’s Degree plus ten years’ experience or an equivalent combination of education, experience and training; a Master's degree preferred. Typical related management experience should include, initiating, planning, executing, controlling, and closing processes.
Knowledge, Skills, Abilities:
Knowledge of various types of contracts (e.g., firm-fixed-price, fixed unit price, task order, indefinite deliverable and cost-reimbursable) and methods.
Skill in managing and administrating multiple major procurements and contracts concurrently.
Knowledge of contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts.
Knowledge of professional procurement with particular emphasis on systems contracting, service-type contracts, and construction contracting.
Knowledge of vendor practices regarding pricing, material management, shipping, warranties, and invoicing.
Knowledge of elements of cost accounting principles and practices; cost and price analysis principles and techniques; contract negotiation methods and techniques.
Able to create and maintain good working relationships through excellent communication and teambuilding skills; including the ability to engage successfully with both internal and external contacts and the public.
Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, State, and Federal rules and regulations accurately and effectively.
Excellent communication skills, both verbal and written, including the ability to prepare and deliver clear, concise and grammatically correct documents and reports.
Well-developed negotiation and persuasive skills and techniques
A professional level of expertise in multiple areas and demonstrated use of discretion and judgment in execution of duties is required.
Must be able to manage and maintain simultaneous, transitional, and emerging priorities, and meet established deadlines in a fast-paced environment.
Demonstrated above-average proficiency in computer software programs including the Microsoft Office Suite.
Internal Number: 11965
About Thomas Jefferson National Accelerator Facility (Jefferson Lab)
The Thomas Jefferson National Accelerator Facility (Jefferson Lab) is funded by the U.S. Department of Energy's Office of Science with strong support from the City of Newport News and the Commonwealth of Virginia. As a user facility for scientists worldwide, its primary mission is to conduct basic research of the atom's nucleus at the quark level.
With industry and university partners, Jefferson Lab also has a derivative mission: applied research for using the Free-Electron Lasers based on technology developed at the lab to conduct physics experiments. Additionally, as a center for both basic and applied research, Jefferson Lab reaches out to help educate the next generation in science and technology.
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