Department of State, Subcontract Management, USAID
4 Year Degree
PAE (McFadden is now PAE) is seeking Grants professionals to assist in a variety of roles junior, mid-level, and senior-level roles in support of the United states Agency for International Development (USAID). These Grants professionals will primarily be responsible for a variety of pre-award, award, and post-award administration. Primary responsibilities will include entering appropriate grants information into client’s assistance planning and financial systems and for maintaining and reconciling the database containing grant award information, status and ownership. Other functions will include reviewing and recording incoming requisitions for grants funding for accuracy prior to handing the grants requisitions over to client’s Agreement Officer’s Representatives. The Grants professionals will prepare and audit all award files and obtain approval of the client’s Agreement Officer for grants. This individual is also responsible for dissemination of grant documents to grantees, overseas missions and other client’s stakeholders. See education and experience requirements below.
Responsible for providing administrative support in the grant’s preparation and award process
Responsible for the procurement of a variety of goods and services ranging in complexity from small dollar services and commercial item purchases to multimillion-dollar technical assistance acquisition and assistance instruments.
Review and recommend approval or revision of Acquisition and Assistance Requisitions;
Review and recommend clarifications to Project Descriptions (PD) and other forms of required documentation;
Review contracts, agreements, grants, and contract and agreement modifications; analyze proposed contractor and implementing partner budgets;
Recommend inclusion or exclusion of contract clauses and agreement standard provisions; write Memoranda of Negotiation; and, prepare other required documentation.
The Specialist maintains up-to-date contract and agreement files, prepares Contractor Performance Reports, and supports award closeouts.
The Specialist provides guidance on related administrative award modifications.
Education & Experience:
Junior Level Professionals
Bachelor’s degree with 1-4 years of relevant experience; or
MS/MA/MB with 1-3 years of relevant experience; or
Less than BS/BA – 1-5 years of relevant experience
Bachelor’s degree with 8 years of relevant experience; or
MS/MA/MB with 6 years of relevant experience; or
Less than BS/BA – 10 years of relevant experience
Senior Level Professionals
Bachelor’s degree with 15 years of relevant experience; or
MS/MA/MB with 12 years of relevant experience; or
Less than BS/BA – 20 years of relevant experience
U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.
Physical Requirements While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
Internal Number: R0032232
PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.