As a key member of the General Counsel’s office, the Contract Specialist will be responsible for management and oversight of the contract lifecycle for any licenses or service contracts for the support, operations and maintenance of the Company’s major information technology (IT) systems - Nationwide Multistate Licensing System (NMLS) and State Examination System (SES). Following CSBS policy, the Contract Specialist will provide advice to business units and project/program teams on contract management and policy compliance and be responsible for initiating, tracking and monitoring contract performance, changes, and any associated documentation. The Contract Specialist will utilize their strong program management, contract management, business analysis and administration, and communication skills to develop and lead acquisition strategies and related acquisition planning documents, draft and help negotiate contracts and resolve outstanding contracts issues. This position will work closely with the Program Management Office involved with NMLS 2.0 in developing and administering an Acquisition Strategy for NMLS 2.0 and other major acquisitions.
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.
Manage complete contract lifecycle from strategy development to completion/expiration of the contract or license including but not limited to advising on and managing/leading solicitation development, contract structure, source selection, award/negotiation, and close out
Work closely with business units and project teams as the main Company contact/lead for contract planning (e.g. market research/market analysis, statement/scope of work preparation), solicitation preparation and evaluation (e.g. preparing requests for proposals; managing source selection teams/processes; cost/price analysis), negotiation, award and administration of active contracts.
Prepare reporting on contract status, modifications, compliance, budgets/spend and other relevant matters to the appropriate individuals
Identify, mitigate and resolve contract risks and issues; suggest alternatives and opportunities for efficiency to reach the best solution for the Company
Collaborate vertically and horizontally across the organization to ensure all contractual matters are addressed efficiently and promptly
Manage vendor operations and contract review process with third party vendors (e.g. service, support and license providers) who interact/interface with NMLS/SES.
Manage and build key relationships with third party vendors to ensure appropriate business goals and objectives are met
Review and manage contractual obligations with third party vendors and provide continual review to ensure all terms and conditions are met
Utilize, manage and provide oversight and support of the contract management system
Coordinate and facilitate positive relationships with internal and external groups
Collaborate with outside counsel, as needed
Represent the Company in meetings and discussions with third party vendors and other organizational units
Provide leadership or support on other assigned projects including potentially establishing and leading the Company procurement office, and further development and management of strategic sourcing initiatives.
To perform this job successfully, an individual should possess the knowledge, skills, and abilities listed and meet the amount of education, training and/or work experience required.
Education, Experience, Attributes
Bachelor’s degree in business/management/information technology; Juris Doctorate (J.D.) degree preferred.
5-7 years of contract management experience in commercial sector and/or federal government including negotiation and management of medium to large IT contracts.
Strong oral and written communication skills
Strong knowledge of IT concepts and systems; knowledge and experience with Scaled Agile Framework (SAFe) and agile contracting a plus
Familiarity and experience managing industry best practices in contracts/procurement including competitive source selection, strategic sourcing, and procurement ethics and integrity.
Knowledge, Skills, and Abilities
Customer Focused: Dedicated to meeting the expectations and requirements of internal and external customers; establishes and maintains effective relationships to gain business trust and respect.
Analytical: Provide meaningful analyses of information; approach problems logically from a legal perspective
Sound Judgment: must have judgment sufficient to handle and resolve issues relating to sensitive and confidential legal matters; understand, appreciate and uphold procurement integrity principles
Results Oriented: ability to simply complex issues and work in results-oriented manner
Strong Legal Writing Skills: drafting and editing contracts
Organizational Skills and Attention to Detail: keeps accurate records; review documents for discrepancies; maximize workload through prioritization and utilization of departmental staff
Organizational Agility: Strong ability to collaborate vertically and horizontally across the organization; knowledge about how organizations work and ability to navigate formal and information channels; understand impact and importance of culture in the organization.
Composure: Can effectively and efficiently manage situations with minimal definition; draft recommendations and solutions with minimal requirements and facilitate collaboration to reach resolution and obtain all necessary information.
Priority Setting: Ability to prioritize multiple tasks, demands and work under pressure in a fast-paced environment
Must be eligible to obtain or currently possess a U.S. Government clearance at the Public Trust Moderate (NACI) level or higher
Must be a United States Citizen or a Legal Permanent Resident (LPR) with at least three (3) years of consecutive residence in the United States as indicated on the United States Citizenship and Immigration services (USCIS) LPR issued card
Office work environment.
About Conference of State Bank Supervisors
The Conference of State Bank Supervisors is the nationwide organization of financial regulators from all 50 U.S. states, the District of Columbia, Guam, Puerto Rico, American Samoa, and the U.S. Virgin Islands. For more than a century, CSBS has given state supervisors a national forum to coordinate supervision and develop policy. CSBS also represents its members before federal policymakers and regulators, provides training, and manages the Nationwide Multistate Licensing System.