Construction Engineering, Contract Management, State or Local Government
The City of Fayetteville is currently recruiting for a Construction Contracts Coordinator to oversee and manage the construction contracting process for the Public Services Department, which includes but is not limited to, managing bids, negotiating rates, drafting and administering contracts and maintaining records within the Division.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Review plans, specifications, designs and related documents, technical reports and letters, proposals, reports and studies; develop and prepare specifications, reports, letters and cost estimates for proposed improvement projects.
Coordinate the negotiation of contracts in assigned area of responsibility; monitor contract compliance and status.
Interpret contract provisions to help resolve claims and questions submitted by contractors.
Receive requests, obtain estimates, update records, initiate paperwork and follow up on requests for approval of work not previously covered in the contract; process and obtain approval of contract changes.
Monitor compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice.
Administer grant compliance and external agency reporting, including: reviewing grant awards; preparing, updating and finalizing applicable forms and workbooks; monitoring budgets, expenditures and revenues to ensure eligibility and compliance; compiling, preparing and disseminating a variety of related reports; and, performing other related activities.
Review and process payment applications and change orders.
Initiate and/or coordinate meetings with contractors concerning contractual problems as requested by the Construction Manager.
Establish and update records of all correspondence related to contract activity.
Prepare and obtain informal requests for quotations. Select vendors and initiate communication to solicit bids; evaluate bids from vendors and determine best bid considering lowest cost, terms, delivery and other necessary factors.
Compile and prepare bid documents and bidders list, including inquiry preparations, request for bids and recommendations for award of contract.
Research new solutions/initiatives that will improve the project delivery process, reduce cost, increase contractor engagement and/or integrate process improvement into day-to-day operations.
Prepare, type and edit a variety of documents including general project correspondence, agendas, reports, minutes, memoranda and statistical reports.
Work all projects to completion and communicate the workflow effectively between the contractor and the Construction Manager.
Participate in the development and implementation of goals, objectives, policies, and priorities for the department; identify resource needs; recommend policies and procedures.
MINIMUM QUALIFICATIONS: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Four years of increasingly responsible experience in construction contracts, public administration or a related field; two years' experience in field contract budget administration preferred.
Training: Equivalent to an Associate's degree from an accredited college or university with major course work in civil engineering technology or a related field.
LICENSING & CERTIFICATIONS
Preferred: Contract Administration Certification; Certified or Federal Contracts Manager certification.
Health & Dental Insurance
Paid Vacation, Sick Leave and Holidays
The City of Fayetteville is an Equal Opportunity Employer that values diversity at all levels of its workplace.
The City of Fayetteville reserves the right to close this job posting at any time without notice.
About City of Fayetteville
The City's mission is to provide service that makes Fayetteville a better place for all by ensuring that the City is financially sound, provides a full-range of quality municipal services that are valued by its customers and delivered by a dedicated workforce in a cost-effective manner. In addition, it is the City's intention to have well-designed and well-maintained infrastructure and facilities. The City should also engage its citizens and be recognized as a state and regional leader.