Business Management, Contract Management, International Contracting
A career with CAES is more than just a job; it is the pathway to a bright future.
Are you searching for a career with a company that offers challenging, diverse projects and opportunities? Are you looking for a position with a company that is growing and able to offer long-term professional advancement? Searching for a company that values a friendly work environment and that values YOU? Then look no further!! Consider Cobham. #peoplefocusedmissiondriven
We are Cobham Advanced Electronic Solutions (CAES), a technologically advanced electronics company employing more than 3,600 talented makers, thinkers, innovators, and doers nationwide. We build things that solve challenging problems from deep space to the depths of the ocean. We serve customers in spanning defense, aerospace, security, medical, and industrial markets. Summary: To supervise the Contract Services area of the Contracts Department including hands on management of the Purchase Order Acceptance Process (POAP), Sales Order Entry, and administration of customer purchase agreements. This effort requires interfacing with internal functional departments to support the POAP, enter Sales Orders (SO) into the company’s Enterprise-wide system such as SAP, respond to data calls, manage the contract brief system and maintain filing systems and databases.
Security: All applicants must be a U.S Citizen or U.S Person as defined by ITAR (a lawful permanent resident or someone who is a protected individual as defined by 8 U.S.C.1324b(a)(3)). In order to be eligible for positions requiring a Security Clearance, you must be a US Citizen.
Essential Functions and Duties:
Performs hands on order administration including preparation of customer correspondence in accordance with the Purchase Order Acceptance Process (POAP).
Supervise staff including recommendations for selecting, terminating, performance evaluation, training, work assignments and problem resolution.
Participate in the development of goals and objectives for the Contract Services area; recommend, implement and administer methods, processes and procedures to enhance the operations of Contract Services.
Personally prepares customer correspondence as needed in order to respond to customer inquiries regarding Purchase Order acknowledgement.
Maintains logs of customer orders that require definitization or other follow-up.
Identify and elevate any internal POAP issues to the appropriate functional group.
Performs Sales Order entry functions and route in accordance with POAP.
Maintain contracts files and databases in accordance with POAP.
Respond to data calls with the requisite contract data.
Prepare and maintain contract briefs in accordance with POAP.
Support the month-end activities attributed to SO issues such as incorrect product revision or bill/ship to address.
Participate in safety training and comply with safety policies and practices.
Improve and maintain 5S in your area, make suggestions for improvements.
Participate in Lean/Six Sigma activities in own work area as well as events for other areas to enhance cross-functional problem solving.
Collaborate in team meetings and activities, including SET team support as appropriate.
Perform other related duties as assigned.
Good judgement with the ability to independently assess the need to include Contracts Management to negotiate exceptions and conditions.
Drafts contractual language and preparation of correspondence to customers acknowledging contract terms.
Primary support to Contracts department in order administration, order entry, reporting, data management and general contract services administration.
Minimum Job Qualifications: (The following qualifications can be acquired and demonstrated through experience, education and/or vocational training as noted or as appropriate.)
Education and Experience: Five (5) years of customer service or contracts services experience in a defense contractor manufacturing environment with two (2) years people management experience, Bachelor Degree in Business or related field; proficient in SAP and especially the Sales and Distribution module, highly preferred.
Proofreading skills: attention to detail, ability verify data input and correct errors; must have basic knowledge of alpha-numeric filing system;
Communication skills: ability to receive messages by telephone, in person, electronically and in writing; ask questions and rephrase statements to clarify meaning; ability to read, analyze, interpret and comprehend complex written instructions as well as technical publications; strong communication skills across organizational levels; ability to communicate with quality, integrity and respect in a way that inspires others and encourages innovation and possibilities;
Math skills: ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio and percent and to draw and interpret bar graphs;
Computer skills: working in a networked environment using a Windows and/or Windows like interface using Microsoft office suite such as Word, Power Point, Excel and Outlook at an intermediate level; proficient using Enterprise-wide software such as SAP, specifically with the Sales & Distribution module; database management skills;
Time Management & organizational skills: flexibility and adaptability to changing priorities and assignments; ability to maintain confidentiality; knowledge of planning and scheduling techniques; ability to coordinate and organize meetings and/or special events; effectively and efficiently multi-task;
Excellence Behaviors: remain engaged, proactive and positive even in tough circumstances; own assignments and be fully accountable for their success; align actions, behaviors and conversations to what matters most; bring out the best in others and recognize the value in every person’s contributions.
Certifications and License Requirements:
Contract Management Certificate preferred.
Cobham is one of the world's leading companies engaged in the development, delivery and support of leading-edge aerospace and defense systems in the air, on land and at sea. Our clients and partners trust Cobham to deliver the mission-critical technology they need, and we trust our employees to draw on their ingenuity and passion to deliver those solutions. This leads to an empowering culture for our people. Our Leadership team is open, sharing plans for the next five years, driving retention by offering demanding, exciting work, and providing full guidance and mentoring.