Contract Management, Department of Defense, Finance
4 Year Degree
Are you someone that enjoys working in a highly collaborative, dynamic environment? Do you have strong communication, organizational and analytical skills? Are attention to detail, accuracy and effective partnering important to you?
If so, we're looking for someone like you to join our Contracts Management team at APL.
We are seeking a Closeout Administrator to perform all aspects of prime contract and subcontract closeout administration within the Business, Communications and Facilities Department (BCFD), Contracts & Asset Management Group. You will work closely with Contracts and Financial Managers, as well as staff within APL's Sector's/Department’s Accounting and Finance organizations.
As a Closeout Administrator, your responsibilities include:
- Analyzing Prime Contracts and Subcontracts to determine closeout requirements and methods. Determining Laboratory fee entitlement on contracts and task orders, and providing instruction to Billing as to the final amount to be invoiced. Reviewing final invoice documents prepared by Billing for accuracy and compliance with contractual terms.
- Preparing, transmitting and archiving internal and customer required closeout documents. Obtaining required closeout forms from subcontractors, de-committing subcontractor funds, requesting and reviewing DCAA audit of subcontractors, coordinating subcontractor desk audits, and approving subcontractor final invoices for payment.
- Interacting regularly with Business Services staff, notably Contracts Managers, Subcontracts Administrators, Billing Representatives, and Departmental Program and Financial Managers to ensure contract requirements have been met (e.g., submission of deliverables, verifying that all payments have been made, obtaining various releases, closeout of subcontract agreements, disposition of government property, disposition of classified material, etc.).
- Developing an excellent working rapport with Departmental and Mission Area staff, and assisting them with the closeout process to include training on closeout processes and requirements.
- Participating in regularly scheduled meetings with DCMA, and coordinating with DCMA and DCAA on audit findings and other issues that relate to the closeout process.
- Assisting with: i) maintaining the practices and procedures documentation; ii) providing training as necessary; iii) compiling statistics; and iv) developing and maintaining status reports.
You meet our minimum qualifications for the job if you…
- Possess a Bachelor’s degree in Business or related field, or equivalent years of experience.
- Have 5+ years of hands-on professional level experience in Prime/Sub-Contract Closeout with a prime government contractor.
- Have a practical understanding of the Federal Acquisition Regulation, and other agency specific regulations, as they apply to prime and subcontract closeout for various contract types.
- Are a highly motivated self-starter capable of working independently.
- Have excellent problem solving and communication skills, including effective writing skills.
- Have proficient MS Word and Excel skills with the ability to generate reports.
You will go above and beyond our minimum requirements if you…
- Have practical knowledge of SharePoint.
Why work at APL?
The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. With a wide selection of challenging, impactful work and a robust education assistance program, APL promotes a culture of life-long learning. Our employees enjoy generous benefits and healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at www.jhuapl.edu/careers.
APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, veteran status, or any other characteristic protected by applicable law.
Additional Salary Information: Salary is determined by years of professional experience and level of education.
Internal Number: 21318
About JHU Applied Physics Laboratory
The Johns Hopkins Applied Physics Laboratory (APL) is a university-affiliated research center (UARC). APL solves complex research, engineering, and analytical problems that present critical challenges to our nation.