Job Summary: The Contracts Specialist position manages, administers, and monitors the Space Systems Division performance and delivery on government and commercial contracts/subcontracts while providing the requisite oversight for the resolution of contract/subcontract issues. The Contracts Specialist will also assist division personnel with RFP/RFQ bidding strategy, proposal preparation and review.
Essential Responsibilities: • Responsible for the review and interpretation of RFP/RFQ, evaluation factors and proposal requirements to identify any potential issues/concerns for follow up • Assists the program team in the development of bid strategy and proposal preparation and review • Reviews proposals prior to signature/submission to ensure alignment with the solicitation requirements (e.g., CAS, etc.), to ensure appropriate factors have been considered and any necessary information on contract risk mitigation has been identified and communicated • Responsible for the preparation of any proposal related Representation and Certification information and other related solicitation documentation • May assist in developing a list of applicable flow-down clauses for inclusion in subcontract/supplier RFQ’s/RFP’s; and the evaluation of subcontractor/supplier proposals for completeness and adherence with Prime contract flow-down requirements • Responsible for the coordination and response to any customer inquiries regarding ILC Dover’s proposal submissions • Acts as the primary negotiator for pricing, delivery schedules and applicable terms and conditions • Responsible for identifying any risks to ILC Dover’s interests (e.g., risk mitigation, limitation of liability, etc.) and intellectual property (IP)/technical data rights during negotiations and fully documenting negotiation outcomes • Reviews contractual documents to ensure alignment with the negotiated settlement, adherence to company policies and the incorporation of related specifications/requirements. Flags any discrepancies for follow up • Assists department managers with the resolution of contract/subcontract compliance issues and legal/regulatory requirements • Responsible for handling contract award confirmations, reviewing agreement amendments/modifications, reviewing agreement terms and conditions, and identifying any potential issues for follow up • Responsible for ensuring contractual reporting requirements are accomplished (i.e., Contractor Manpower Reporting, DD250’s, DD1149’s, CPARS, Subcontract Plan Reporting, etc.) • Prepares all correspondence related to contract/subcontract change notifications, to obtain extensions to the period of performance/schedule, to obtain additional funding/funding limitation notifications and if required notify the customer of any key personnel changes • May assist in the drafting of NDA’s, MOU’s, MOA’s, Teaming Agreements, Export Licenses, Technical Assistance Agreements, OCI Plans and other related agreements • Prepares contract close out information in accordance with applicable contract requirements
Qualifications: • Must be able to access shared database and physical locations with government programs (U.S. Citizen or Permanent Resident of the U.S.) • Bachelor’s degree in Business or related field and seven or more years of progressive experience in government/commercial contracts • Experience leading federal price proposals to include developing pricing strategy and preparing pricing volumes in response to complex proposal requirements. • Demonstrated negotiating, communication, customer service, strategic, and collaboration skills and the ability to exercise sound business judgment and discretion • Comprehensive knowledge of FAR, NFS, DFARS, and other Agency supplements; and the government acquisition/contracting process spanning all major contract types (FFP, CPFF, CPAF, CPIF, T&M, IDIQ, etc.) • Experience with contractual provisions that address business, financial and legal risks, including Statements of Work, Schedules, compensation, changes, termination provisions, indemnification, limitation of liability, and all other potential areas of risk • Detailed knowledge of IP/Technical Data Rights clauses and IP/Technical Data Rights marking guidelines • Detailed knowledge of Sole Source and Competitive Acquisitions to include source selection / evaluation process including Best Value, Past Performance, cost/price analysis and FAR Part 12 and 13 procedures. • Knowledge of Government Property Administration, Estimating Systems, Material Management Systems, Cost Accounting Standards, Export Control, etc. • Detailed knowledge of government contract administration duties including change management, inspection, acceptance, payment, warranty, contract close-out and records retention • Detailed knowledge and thorough understanding of proper drafting, negotiation and use of contracts, subcontracts, P.O.’s teaming and other forms of agreements • Familiarity with general business operations and management functions and principles (business development, finance/accounting, operations, performance management) • Demonstrated written and oral communication skills, customer relations, attention to detail and accuracy, excellent organizational skills, and the ability to work as part of a team
Background Check & Drug Screening Required E-Verify Used EOE/AA Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran
Internal Number: 1500
About ILC Dover
ILC Dover is a world leader in the innovative design and production of engineered products employing high-performance flexible materials. Since 1947, ILC has provided engineered solutions to complex customer problems. Known for the production of space suits for NASA, we leverage our vast materials, engineering, process, and design experience to create high performance systems for a wide range of industries. We provide: Bulk Packaging and Processing Systems to the food, chemical, and personal care markets. Powder Containment and Processing Systems to the pharmaceutical and biopharmaceutical markets Respiratory Protection Equipment and Environmental Safety Solutions to the industrial, pharmaceutical, and healthcare markets Rapidly Deployable Flood Protection Systems to the commercial and municipal markets Advanced Space Suits and Space Inflatables to the space market Airships, Aerostats and Unmanned Aerial Vehicles to the aerospace market Our international engineering and production facilities coupled with a network of global representatives support customer needs around the world. New Mountain is the majority shareholder of ILC Dover.