ProteQ is searching for a detail-oriented Contracts Administrator to join our Project Management and Customer Relations teams. The successful candidate will assist in the preparation of contractual provisions and the administration of contracts and proposals. You will prepare bids and negotiate specifications with suppliers, partners or customers, examine and review materials for bids or contracts, negotiate pricing and terms, and ensure proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer requirements. In addition, administration of the contracts and proposals logs as well as contracts and proposal documents tracking and archiving will be required.
Knowledge of contracting environment for federal government agencies, particularly within the Department of Defense - Navy.
Develop and review proposal strategies and themes, and develop Proposal Management Plan.
Basic understanding of the Government acquisition process, regulations, processes and procedures.
Review, negotiation, and management of large, complex multifaceted, long-term contractual agreements with the U.S. Government.
Perform cradle to grave contract & subcontract administration for contract awards and modifications for all contract cost types including cost plus, cost reimbursement, firm-fixed price, fixed price/level of effort, and time and materials.
Gather and research information to include in proposals to include cost volumes, technical volumes, proposal narratives, travel requirements, and resumes.
Review, organize, and edit written documentation.
Communicate proposal requirements and status to senior management.
Manage, administer, and monitor contract performance and delivery schedules on government contracts.
Basic understanding of export compliance/ITAR's rules and regulations and laws as it applies to the defense services on federal government contracts.
Administer the contract by executing all change notices and preparing all correspondence to obtain extensions to the period of performance, provide additional funding requirements, and notify of change of key personnel and cost increases.
Evaluate subcontractor proposals for completeness and adherence to compliance with Prime contract flow down requirements.
Interface with the U.S. Government Contracting Officer or Prime Contractor.
Maintain contracts-related corporate systems.
Manage proposal response schedule.
Draft/review NDA's, MOU's, MOA's, teaming, consultant and other agreements.
Provide final quality control check, including proofreading for grammar, Request for Proposal (RFP) compliance and conformance.
Negotiate price, terms, and conditions with commercial contractors.
Responsible for both pre and post-award contract actions.
Responsible for reviewing Request for Proposals (RFPs), support the development of company proposals to ensure compliance with federal government acquisition regulations and with company policies and procedures, proposal submittal, as well as negotiation and execution of proposals and resulting contracts.
Review and resolve all issues affecting company compliance and ensure satisfaction of legal requirements, company, and customer objectives.
Provide regular reporting to senior management on contract issues.
Coordinate with the corporate legal team.
Work closely with Program Managers and Finance Director to ensure contractual compliance and contract setup and structure.
Ensure protection of company interests and intellectual property during negotiations.
Demonstrate experience in complex negotiations.
Teamwork skills and experience in building strong, positive and collaborative working relations with both Government contracting personnel and company program management personnel.
Working knowledge of the Federal Acquisition Regulation (FAR), Defense FAR Supplement (DFARS), and individual agency acquisition regulations.
Bachelor's Degree in related field (business, marketing, etc).
Certified Federal Contracts Manager (CFCM) accreditation (preferred).
5+ years of experience with U.S. Government DOD Contracts.
Excellent computer skills and experience using the Microsoft Office suite (Outlook, Word, PowerPoint, and Excel).
Basic knowledge of Apple applications and devices.
Excellent typing skills.
Strong writing skills.
Excellent attention to detail.
Outstanding organizational skills.
Desire to be proactive and create a positive experience for others.
ProteQ was founded in 1996 to provide technical, business and programmatic management services to government and commercial clients. ProteQ developed and managed programs, logistics, complex systems integration, engineering programs, field exercises and test plans. ProteQ also offered extensive Environmental, Health and safety programs, and audit services.
Today, ProteQ is a Service Disabled Veteran Owned Small Business. Its two partners, Bob Grieve, the CEO and President, and Tom Sass, the COO, lead ProteQ as it continues to support its National Security Clients – the heart of ProteQ’s history. The ProteQ team possesses extensive experience in managing complex programs and cross functional teams that develop, integrate, test and transition technology for defense applications focused on the maritime domain. With deep expertise in manned and unmanned undersea systems and operations, the ProteQ team provides its clients with functional expertise ranging across technician, engineering, operations and executive leadership.
As ProteQ looks to the future, ProteQ will continue to remain on the forefront of maritime technology and operations and looks forward to serving its Academic,... Scientific and Commercial sector clients with its core competencies in Program Management, Logistics Management, Field Execution and Hazardous Materials Management services.