Science Systems and Applications, Inc. (SSAI), voted one the DC area's Best Places to Work, is seeking a Senior Subcontracts Administrator to join our team at our corporate headquarters in Lanham, MD. This position provides senior level Subcontracts support and requires prior experience actively administering cradle to grave subcontract agreements under a Federal contract.
Oversee cradle to grave Subcontract Administration responsibilities in support of multiple Federal Prime contracts supporting NASA in accordance with company Policies & Procedures
Develop Request for Proposals (RFPs) to include technical and cost data in response to Customer and Program Management requests, SOWs, task plans, and staffing requirements
Thoroughly review Single/Sole Source Justifications for approval in accordance with FAR part 6.3
Negotiate price, delivery, quality, and terms & conditions; perform price/cost analysis to evaluate and determine price reasonableness
Performs subcontract negotiations with selected vendor to include terms and conditions, articles, deliverable schedule, flow downs
Administers day to day operations of subcontracts to include issuing and responding to correspondence, recording documentation, validating Representations & Certifications, and monitoring performance in conjunction with Program Management
Interprets Federal Acquisition Regular, Public Laws, and NASA FAR Supplement and applies to management of subcontract
Assists in tracking, review, and approval of monthly invoices, reports, and other deliverables – analyzes financial standing of agreement
Prepares and issue all mods and change orders to subcontract agreement
Update Deltek Costpoint in according with ceiling and funding level changes to agreement
Maintain overall compliance in accordance with approved purchasing system in a Contractor Purchasing System Review (CPSR) audit-ready file format
File FFATA reports weekly, monthly, and annually as required
Participate in Subcontract closeout procedures at termination of subcontract or end of Prime contract
Participate in department internal audits of subcontract files and assist in maintaining procurement checklists
SSAI is an Equal Employment Opportunity and Affirmative Action Employer. EEO/AA-Minorities/Females/Veterans/Individuals with Disabilities
Bachelor’s degree and a minimum of 5 years professional subcontract administration experience, or an equivalent combination of education and relevant procurement experience.
Must be able to process high volume of new subcontracts at any one time while also simultaneously maintaining ongoing subcontracts and mods such as tracking delivery schedule, reporting, invoice review
Knowledge of Defense Contract Management Agency (DCMA) Contractor Purchasing System Review (CPSR) requirements
Demonstrated knowledge of Federal Acquisition Regulations (FAR)
Familiarity with Representations & Certifications, SAM.gov, debarment list necessary
Demonstrated ability in the use of accounting software, data base software, Internet software, spreadsheet software, payroll systems, and word processing software.
Familiarity with Microsoft Office Suite, with the ability to prepare routine reports and correspondence.
Effective verbal and written communication skills.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Prior experience using Deltek Costpoint preferred
Experience working in subcontracts and purchasing in support of NASA programs a plus
Membership in professional organization such as National Contract Management Association
About Science Systems and Applications Inc (SSAI)
Science Systems and Applications, Inc. (SSAI) is a leading provider of scientific, engineering, and IT support for customers seeking new frontiers in science and technology. For more than 40 years, we have been by their side, aligning with their vision and goals to provide research and technical support. We support pioneers in science and engineering—such as NASA and NOAA—and we’ve made significant contributions to more than 150 Earth and space science missions. SSAI’s services are built on our genuine passion for research and innovative solutions. Our expert scientists, engineers, and IT professionals share a commitment to providing solutions for the unique needs of each customer.