This is a full –time, professional billing position responsible for the billing of Time and Materials (T&M), Cost Plus Fixed Fee (CPFF) and Fixed Price (FP) Contracts of a portfolio of government and commercial contracts. The person in this role will be responsible for generating invoices within tight deadlines. The incumbent will perform detailed reviews and confirm that the information on the invoice is accurate based on applicable indirect rates and the contract requirements. Also, the Project Accountant will provide continuous maintenance of the project portfolio to ensure the project setup in compliance with the contract(s). Additionally, the person in this role will update billing rules and project information as needed based on contract modifications.
Roles and Responsibilities:
Billing for T&M, CPFF, and FP Contracts Import cost from DAI field offices twice per month and verify the accuracy of the cash account’s beginning and ending balances. Resolve the rejection transactions based on the allowable, allocate and reasonable cost concepts.
Ability to interpret Government Contract’s billing and reporting requirements. Have a full understanding of the application of indirect rates. Contract knowledge of the different contracts’ types, such as CPFF, T&M and FP. Confirm funding and bill rates based on contract and contract modifications. Research unbilled issues to optimize the billing for the billing period. Reconcile the variance between invoice and revenue before finalizing invoice. Timely and accurately prepare final invoice package containing the requirements defined in contract. Send electronic invoices to client and save a copy in file. Prepare negotiated indirect cost rate agreement (NICRA) invoices as needed. Coordinate with Account Payables team to resolve cost issues related to billing. Effectively communicate with project teams and Chief of Party for costs, indirect rates related to billing.
Administration of Billing Functions Maintain projects including budget and funding change, bill rate and cap rate change, review indirect cost rate, contract modifications (mods), invoices, and other correspondence relating to project. Track invoice payments and short payments of the invoices. Verify that contract mods have been updated in Oracle accurately.
Customer Service Respond to research Project Management questions regarding cost and indirect rates, bill rates, funding etc. Provide guidance to field and HO staff regarding policies and procedures. Compile information for internal and external auditors as required.
Additional responsibilities may be assigned.
Grade 7: 4 years professional work experience and a Bachelor’s degree or 2 years professional work experience and a Master’s degree.
Grade 8: 5 years professional work experience and a Bachelor’s degree or 3 years professional work experience and a Master’s degree.
Grade 9: 7 years of professional work experience and a Bachelor’s degree or 5 years professional work experience and a Masters degree.
Knowledge of and experience in Government contract accounting.
Demonstrated ability to work with minimal guidance, prioritize and multitask.
Ability to complete multiple tasks under tight deadlines effectively.
Excellent communication skills (both oral and written). Excellent interpersonal skills. Ability to interact and work with all levels of the organization.
Keen organizational skills, flexible to change and demonstrated natural instinct for cooperative communication.
Equivalent combination of education and experience will be considered.
Experience working with USAID/DOD/GSA contracts.
Strong proficiency in MS Office Suite(Word, Excel, and PowerPoint)
Knowledge and experience with Oracle accounting package are a plus.
Experience with financial job cost accounting systems.
Supervisory Requirements: None
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
DAI is an equal opportunity/affirmative action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Internal Number: 5907
DAI is an employee-owned global development company. For over 50 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governments, and instability. Currently, DAI is delivering results that matter in some 120 countries. Our integrated development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines—crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS and disease control, water and natural resources management, and energy and climate change. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.