HMA has a full-time opportunity available for a Senior Contracts Specialist with our Washington, DC office.
NOTE - Due to the COVID-19 pandemic, this position will be home-based until further notice.
Under limited oversight, this position focuses on the contracting lifecycle process for all HMA clients. Primary responsibilities include reviewing, redlining, and negotiating changes in nonstandard contracts (including contracts from public and private sector clients, subcontract agreements, solicitations and RFP’s, nondisclosure agreements, and business associate agreements) in accordance with company policies, acceptable levels of risk, insurance coverage, and legal and regulatory requirements; and drafting and negotiating agreements and amendments using approved templates. Additional responsibilities include participating in contracting lifecycle processes; researching statutory and regulatory clauses; working with other team members to ensure smooth transitions through lifecycles as well as compliance with contractual requirements; maintaining contract information in HMA information systems; and assisting with template and process revisions as required.
Participates in the contracting lifecycle process for all HMA projects/clients. This includes, but is not limited to, activities associated with pre-contract (proposal, negotiation, contract formation and final approval/signatures); contract steady state (amendments, change orders, correspondence, contract repository, contract issues); and post-contract (renewal, extension and closeout).
Works with routine and complex contract clauses and contractual requirements.
Reviews and negotiates nonstandard contracts.
Researches statutory and regulatory clauses that are incorporated by reference.
Suggests and negotiates changes through redlines and discussions with client.
Seeks input and provides feedback to project managers, administrative areas, and leadership on contractual language of concern.
Obtains input from insurance broker and outside counsel where necessary.
Facilitates signatures of contracts once terms are deemed acceptable.
Using approved templates, drafts, negotiates and maintains subcontract agreements, nondisclosure agreements, teaming agreements, consulting agreements, business associate agreements, and other agreements, as necessary.
Reviews solicitations/RFPs, through coordination with the Proposals Team.
Ensures HMA can comply with and agree to the standard language and contract templates.
Provides alternative language and suggested changes when necessary.
Works with HMA Project Managers to ensure contract compliance and to proactively identify the need for amendments and modifications to ongoing contracts.
Drafts amendments, reviews with project managers, facilitates signatures and processes when fully executed.
Works with the Proposals Team, and individual Project Managers as appropriate, to ensure a smooth transition from proposal submission to contract execution.
Enters and maintains contract and project information in HMA’s information management system database (Deltek Vantagepoint) for each new project.
Maintains detailed and organized contracts files.
Maintains and utilizes contracts ticketing system for contract related requests.
Processes documents through DocuSign for electronic signatures.
Identifies, records, and manages contract provisions on individual projects for ongoing compliance and tracking (e.g., data retention requirements, conflicts of interest, contract renewals and extensions, budgets).
Identifies significant/unique contract requirements and special provisions and establishes process for tracking and monitoring compliance.
Tracks authorizations, correspondences, revisions, and contractual deadlines.
Assists with maintenance of HMA contract/business arrangement templates (e.g., nondisclosure agreements, teaming agreements, business associate agreements, letters of commitment, subcontract agreements).
Catalogs and maintains boilerplate language and materials for proposals and contracts (e.g., insurance coverage, financial statements, operating guidelines).
Assist in the identification, development, and implementation of new contract policies and processes.
Maintains current knowledge of relevant contractual procedures and practices.
All other duties as assigned.
Minimum of a Bachelor’s degree in Business or related discipline is required. Master’s degree is preferred.
5-10 years of experience with contracts and/or legal or paralegal experience, including familiarity with commercial and government contracting principles and regulations. Experience with Deltek Vantagepoint ERP software for professional services firms preferred.
Knowledge, Skills and Abilities
Knowledge of terms and conditions in contracts; understanding of the legal implications of contract provisions; familiarity with contract law and principles; skilled at reviewing and redlining terms & conditions and identifying risk areas
Experience drafting agreements and amendments using approved templates
Strong negotiation skills gained through relevant prior work experience
Excellent verbal and written communication skills; the ability to professionally communicate and coordinate with a wide range of external clients as well as internal management and administrative personnel
Must be very organized, precise and accurate in work, with strong attention to details.
Ability to work independently, with sound fiscal and time management skills, attention to detail, and priority management to meet conflicting deadlines
Ability to make decisions using sound judgment, while complying with internal policies and applicable state and federal laws and regulations.
Ability to maintain high standards of customer service and satisfaction
Proficient in Microsoft Word and ability to learn and use other computer programs.
Knowledge and understanding of FAR and federal contracting requirements preferred
Superior interpersonal skills.
Ability to manage multiple concurrent projects and motivate staff.
Ability to multi-task and adhere to strict deadlines.
Ability to manage significant recurring responsibilities with unpredictable short-term demands.
Ability to be proactive, flexible and able to switch gears quickly from one project to the next.
Capable of handling confidential information in a discrete manner.
Ability to work extended hours when deadlines are approaching.
Ability to listen to and understand information and ideas presented through spoken words and sentences.
Work Aids and Equipment Used
Computer, printer, copier, scanner, fax, telephone, web conferencing, Internet, video conferencing.
Work is sedentary in nature and performed in an office environment. Involves frequent contact with staff and clients. Work may be stressful at times. May require travel at times (~5%).
Work requires hand dexterity for office machine operation; stooping, climbing, and bending to files and supplies; mobility to complete errands; stand/sit for up to eight hours each day; ability to communicate clearly when using the telephone; requires sitting, standing, walking, reaching, bending, lifting, and twisting at times; moderate levels of stress. Ability to lift up to 20 pounds at times.
Telecommuting is allowed.
Internal Number: 274
About Health Management Associates (HMA)
Health Management Associates (HMA) is a leading independent national research and consulting firm serving the healthcare industry, focusing on the policy, financing and organization of care for publicly-sponsored populations.
Founded in 1985, today HMA has over 300 colleagues located in 24 offices across the country, a staff that consists of highly experienced policy experts, clinicians, managed care professionals and health system administrators with deep experience in developing and implementing effective strategies to help clients stay ahead of the curve in publicly funded healthcare.