The University of South Florida (USF) Institute for Applied Engineering (IAE) is a Florida not-for-profit corporation and USF Direct Support Organization organized to benefit USF’s research, development, and education mission. IAE provides agile, best value engineering products and services to enhance the performance, effectiveness, and safety of its customers, including the Department of Defense, other federal, state and local agencies, and industry. IAE provides these engineering solutions in alignment with its core competencies: Autonomous Systems; Human Performance Enhancement; Data Analytics; Cyber and Electromagnetic Domain Security; and Transportation and Energy infrastructure. IAE is currently executing contracts supporting Department of Defense and industry, to include a 5-year, $85M contract with United States Special Operations Command to provide applied research and advanced technology development products and services in support of their requirements.
The IAE Assistant Director for Contracts works with researchers, program managers, and administrative staff at IAE and USF to manage sponsored contracts, grants, and subcontracts from proposal development through award closeout. The position interprets and applies federal, state, and local laws and regulations and IAE policies to ensure adherence. In particular, the position requires extensive knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). The position oversees all stages of IAE’s contract lifecycle management to facilitate effective program performance and mitigate financial and legal risks. The position develops and implements process improvements to IAE’s contract management. The position supervises IAE contracting staff to accomplish all these tasks. The position works with the Assistant Director of Business and Finance on associated budget and finance matters. The position works with USF Office of General Counsel on template creation, contract negotiation, compliance, and legal risk.
This position is partially funded by a Department of Defense Contract and requires US citizenship.
Assists IAE researchers, program managers and business/finance personnel to develop cost and technical proposals and perform associated administrative review within USF as required. Acts as primary contracting manager on select proposals, and ensures all proposals are well-written, complete, accurate and consistent. Acts as a liaison with compliance specialists in USF Research and Innovation. Works closely with USF Office of General Counsel (OGC) to ensure proposals and contract award documents meet legal form and sufficiency requirements in order to expedite OGC review/approval.
In support of IAE researchers and program managers, coordinates with IAE business/finance personnel to oversee post award process (budgets, expenses, equipment, salaries, subcontracts, etc) in performance of IAE contract terms and deliverables. Advises IAE personnel on applicable federal and state regulatory and policy compliance requirements and Institute policy during pre- and post-award contract performance.
Acts as primary IAE contract compliance officer, to include balancing use of USF vs IAE-specific policies and procedures to ensure overall contract compliance. Includes use of USF's Internal Form and other USF procedures; works w/ IAE staff (Finance, Security, Export Control, Human Resources, Programs, etc) to ensure compliance implementation; and developing/implementing other best practices, policies, procedures, pre/post award checklists and internal controls for other government regulations compliance. Serves as primary interface with government contract officers, DCMA & auditors.
Supervises and evaluates performance of IAE contracting staff as well as other FWS and OPS employees. Makes decisions, provides guidance and mentors IAE staff related to proposal writing, development and submission as well as federal, state, university, and IAE compliance.
Performs other duties as assigned.
This position requires a Bachelor's degree from a regionally accredited institution with a minimum of four years related exempt experience, including two years of supervisory experience.
At least five years of contracting and purchasing experience, specifically government contracting experience preferred.
Masters or JD with contracts law/transactional experience.
Experience in federal contract management, including NDAs, teaming, subcontracts/flowdowns.
Experienced in fee negotiation.
Significant experience with DoD contracts from government/industry. Knowledge of cost and pricing data, COI, IP & government property clauses.
Strong knowledge/experience in FARs/DFARs as well associated compliance implementation.
Ability to identify and accept/mitigate/avoid contract compliance risk items.
Excellent interpersonal and oral/written communication skills, to include technical and cost proposal development/review.
Strong organizational and supervisory/leadership skills.
The University of South Florida (USF) Institute of Applied Engineering (IAE) provides agile, best-value engineering solutions to enhance the performance, effectiveness and safety of its sponsors, including the Department of Defense; other federal, state and local agencies; and industry. These engineering solutions include hardware-and-software-based applied research, advanced technology development, prototypes and technical services.
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